Create a PDF resume

Pages on Mac: File > Export To > PDF.

When using these programs, be sure to check the final result: the layout of a Word template may vary slightly, especially if a specific font is not installed.

Checks before sending

Always open the resulting PDF before sending it, and verify the following:

• Layout: nothing spills over the margins, the resume fits within the intended number of pages, and there are no blank pages at the end;
• Fonts and photo: they display correctly, and the photo is not pixelated;
• Links: your email address and online profiles are clickable;
• Selectable text: if you can select the text with your mouse, Applicant Tracking Systems (ATS) will be able to read it. Never send a resume that has been scanned or saved as an image;
• File size: ideally less than 1 MB. If the file is too large, reduce the size of the image(s) within Word before exporting;
• File name: choose a descriptive name, such as cv-firstname-lastname.pdf, rather than "document1.pdf" or "CV final v3.pdf."

What if the job posting requests a Word file?

Some recruitment agencies ask for a CV in Word format so they can reformat it. In such cases, follow the instructions and send the .docx file. If no specific format is requested, PDF remains the safest choice.

In summary

Draft and update your CV in Word, then export it as a PDF each time you send it; this ensures the layout remains consistent, readable everywhere, and professional. It only takes a few seconds and helps you avoid any unpleasant surprises.